• We are Airmergent Limited, trading as Airship, and we decide how the information in this notice is used (we are the “controller”).
• We collect what you send us: a brief, a seat enquiry, a job application, a call booking. We also find some work contact details ourselves, from public sources, when we think a studio might want to work with us.
• We use it to reply, to quote, to hire, and to keep business records. We only send you our roster or newsletter if you tick the box asking for it.
• The website sets no advertising or tracking cookies. Traffic is counted without cookies.
• Some of our suppliers are in the United States. Each transfer is covered by a UK-approved safeguard, listed below.
• We keep enquiries for two years if nothing comes of them, and business records for six years after work ends.
• You can ask for a copy of your data, a correction, a deletion or a stop at any time: privacy@goairship.uk.

Airmergent Limited, trading as Airship, is registered in England and Wales under company number 15983872. Our registered office is Wychwood Lodge, Hereford Road, Storridge, Malvern, Worcestershire WR13 5EL. We work from The Barn, Blackmore Park Road, Malvern WR14 6PH, and that is the address to write to.

We are registered with the Information Commissioner’s Office as a fee payer, reference ZB941202.

For anything about this notice or your data, email privacy@goairship.uk. We have not appointed a data protection officer because the law does not require one for a business like ours, but a named person in the company is responsible for data protection and reads that inbox.

When you send us a brief (Contact page): your name, studio, email address, what you need and your timeline, and any file you attach. Attachments can hold confidential project material, so please send only what we need to quote. If you want an NDA in place first, ask and we will sign one before you send detail.

When you ask for a Horizons seat (Contact and Horizons pages): your name, studio, email address, the seat or discipline, start date, length and any notes.

When you book a call through our Calendly link: your name, email address and whatever you write in the booking form. Calendly passes this to us with the calendar invitation.

When you ask to receive our roster or newsletter, by ticking the box on a form: your email address, your name, and a record of when and how you agreed.

When you apply for a job by email: whatever you send, usually your CV, portfolio links and covering note. See “Job applicants” below, which is the notice for applicants.

When we contact you first. We find the work contact details of people at studios and publishers we would like to work with, from public sources: company websites, LinkedIn, published game credits and industry directories. See “If we contacted you first” below.

When you email or talk to us in the ordinary course of business, we hold that correspondence.

When you visit the site, our host receives the technical information every website receives: your IP address, browser and device type, the page you asked for and when. We count visits with Vercel Web Analytics, which does not use cookies and reports to us only in aggregate (page views, referring sites, country, device type). We cannot use it to identify you.

The forms carry a hidden field that catches spam bots. It collects nothing about you.

Where we rely on legitimate interests, we have weighed our interest against yours, and you can ask to see that assessment.

We do not sell your information, share it with advertisers, or make decisions about you by automated means that have legal or similarly significant effects. We use software, including AI tools, to help us research studios, organise our pipeline and sort job applications; people make the decisions.

Suppliers who process information for us, under contracts that restrict them to our instructions:

We also share information with:

• people who work with us, some of them freelancers and contractors outside the UK, where they need it to respond to or deliver your work
• our professional advisers (accountants, lawyers, insurers) where they need it
• a buyer or investor, if we sell or restructure all or part of the business, under confidentiality and only as far as they need it
• public authorities, regulators or courts where the law requires it

Links to LinkedIn, ArtStation, Instagram and Calendly are plain links. We pass nothing to those sites; what they do once you arrive is governed by their own notices.

Teamtailor keeps its data in the EU, which the UK treats as adequate, so no further safeguard is needed. When information goes to a country without a UK adequacy decision, we use a safeguard the UK recognises:

• Vercel, Resend, Calendly, Mailchimp and Microsoft are certified under the UK Extension to the EU-US Data Privacy Framework (the “UK-US data bridge”).
• Supabase is covered by the European Commission’s standard contractual clauses with the UK International Data Transfer Addendum, built into its data processing agreement.
• Freelancers and contractors who work with us from outside the UK and need access to enquiry or project information are bound by contract, including the UK International Data Transfer Agreement or Addendum where their country has no UK adequacy decision.

Email privacy@goairship.uk for a copy of the relevant safeguard.

At the end of each period we delete the information or anonymise it so it no longer identifies you. This applies to copies in our mailboxes as well as our systems.

If we emailed or messaged you before you contacted us, we found your name, job title and work contact details in public sources: your studio’s website, LinkedIn, published game credits, or industry directories and events. We may also hold notes on our conversations and a record of which studios we think are a good fit, and we use software to help prioritise who to contact.

We do this because we have a legitimate interest in telling studios about work we could do for them, and a work contact is likely to expect that. We send these messages only to business addresses, and every message says who we are and how to stop hearing from us.

Tell us to stop and we will, at once and for good. Reply to any message, or email privacy@goairship.uk. We will keep only your name and address on a do-not-contact list so it stays stopped.

You can ask us to:

• give you a copy of the information we hold about you
• correct it
• delete it
• restrict what we do with it
• send it to you or someone else in a portable format, where we rely on consent or contract
• stop using it where we rely on legitimate interests (you can object, and we will stop unless we have a compelling reason that overrides yours)
• stop sending you marketing, which is an absolute right: we will stop, no questions asked
• withdraw consent, where consent is our basis. That does not undo anything we did before you withdrew

Email privacy@goairship.uk and tell us which right you want to use. We reply within one month. If a request is complex we can extend that by up to two more months, and we will tell you why within the first month. There is no charge. We ask for identification only where we genuinely cannot tell the request comes from you, and the one-month clock starts once we have it. We search as far as is reasonable and proportionate.

Tell us first, at privacy@goairship.uk. We will acknowledge your complaint within 30 days and tell you what we are doing about it without undue delay.

You have the right to complain to the Information Commissioner’s Office at any time: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF · 0303 123 1113 · ico.org.uk/make-a-complaint

This section applies if you apply to work with us, as an employee, freelancer or contractor.

What we collect. When you click Apply, your email program opens addressed to hello@goairship.uk, and what we receive is whatever you choose to send: usually your name, contact details, CV, portfolio and ArtStation links, location, experience and a covering note. If you reach interview we add interview notes and test results. If we make an offer we collect what we need to confirm you can work for us, such as right-to-work documents for UK roles, and references you agree to. Whether you email us or apply through a Teamtailor job page, applications are kept in Teamtailor, our recruitment system.

Please do not send your date of birth, a photo, or information about your health, ethnicity, religion, sexuality or similar unless it is relevant to an adjustment you need. We do not need it to assess you. If it arrives in a CV, we do not use it in the decision.

Why, and on what basis. We use your application to decide whether to take you forward for this role and similar ones, and to contact you about it. Our basis is steps you have asked us to take before a contract (Art 6(1)(b)), and our legitimate interest in recruiting the right people. We check the right to work in the UK because the law requires it (Art 6(1)(c)). Where special category information reaches us, for example through a request for adjustments, we rely on our obligations in employment law (Art 9(2)(b) and the Data Protection Act 2018, Schedule 1, paragraph 1), under our appropriate policy document. We do not carry out criminal record checks unless the client for a specific role requires one. If a role does, we say so before we ask, we ask only for that role, and we keep the result no longer than the role needs.

Who sees it. The people involved in the hiring decision, some of whom may be freelancers outside the UK under the safeguards described above. For Horizons roles, where you would be embedded with a client, we will ask you before we send your profile to a named client. Clients may be outside the UK, including the USA.

Automated decisions. None. We manage applications in Teamtailor, and its AI features can summarise an application or suggest how well it matches a role. They help us sort; they do not decide. A person reads every application and makes every decision, and you can ask us how the tools were used on yours.

How long. If you are unsuccessful, we delete your application 6 months after we tell you our decision, which covers the period in which a decision can be challenged. If you would like us to keep it for future roles, say so and we will keep it for 2 years, and you can ask us to delete it sooner at any time. If you join us, your application becomes part of your staff or contractor record, covered by our staff privacy notice.

Your rights are set out above and apply in full.

Children. The site is for businesses and job applicants. It is not aimed at anyone under 18, and we do not knowingly collect children’s information.

Security. We use access controls, multi-factor authentication and encrypted connections, and we give access only to people who need it. If a breach puts your information at risk, we will tell you and the ICO where the law requires.

Changes. When we change this notice we update the date at the top. If a change matters to you and we have your email address, we will tell you.

This site does not set advertising, tracking or analytics cookies, and it does not use third-party embeds that do. That is why there is no cookie banner.

We use Vercel Web Analytics. It does not set cookies or store anything on your device, and it does not follow you between sites. It tells us how many times each page was viewed, which sites sent visitors, and broad country and device type, all in aggregate. Vercel processes your IP address in passing to produce those counts; it does not give it to us. If you would rather not be counted, turn off analytics on this browser, or use your browser’s tracking protection.

If you turn analytics off, we store a small flag in your browser to remember that choice. The site may also use short-lived storage to make pages and forms work. Neither identifies you, and the law does not require consent for either.

Links to Calendly, LinkedIn, ArtStation and Instagram take you to those sites, which set their own cookies under their own notices. Nothing from those sites loads on ours.

Fonts are served from our own site, so no font provider sees your visit.

If we ever add anything that needs your consent, a choice will appear before it runs, and this page will change first.

goairship.uk is run by Airmergent Limited, trading as Airship, a company registered in England and Wales under number 15983872, with its registered office at Wychwood Lodge, Hereford Road, Storridge, Malvern, Worcestershire WR13 5EL. Our trading address is The Barn, Blackmore Park Road, Malvern WR14 6PH. Email hello@goairship.uk. VAT number GB491885440.

These terms apply to your use of this website. By using it you accept them. If you do not accept them, please do not use the site.

The site describes our studio and our work. It is information, not an offer.

Rates, “from” prices, seat availability, salary bands in job adverts, turnaround times and any other figures are indicative and can change without notice. A price becomes binding only when it appears in a written proposal or statement of work that both sides accept.

Work we do for you is governed by a separate written agreement, which covers scope, price, confidentiality, intellectual property and liability. If that agreement and these terms conflict, the agreement wins.

We keep the site accurate and current, but we do not promise it is complete, error-free or always available, and we may change or withdraw any part of it.

Some pages may be restricted to clients. Access to them is governed by your agreement with us, and you must not share access outside your organisation.

When you send a brief, files or other material, you confirm you are entitled to share it with us. We treat briefs and attachments as confidential and use them only to respond to you, prepare a proposal, and keep a record of the enquiry. If you want an NDA in place before sending detail, ask and we will sign one first.

We may already be working on, or later develop, ideas similar to ones you send us. Sending us a brief does not stop us doing so, provided we do not use your confidential information to do it.

How we handle personal information is set out in our privacy notice.

The site and its content, including text, design, layout, code, photography, and the Airship name and marks, belong to Airmergent Limited or our licensors. You may view the site, print a page for your own reference and share links to it. You may not copy, republish or reuse its content commercially without our written permission.

Artwork from games and other projects appears with the permission of the studio or publisher that owns it. Those rights stay with them, nothing here grants you any rights in that artwork, and you must not reproduce it.

Other companies’ names and marks belong to their owners and appear only to identify the work.

Text and data mining. We expressly reserve all rights in the site’s content against text and data mining, including for training or developing AI models, to the fullest extent the law allows. This is an express reservation for the purposes of Article 4(3) of Directive (EU) 2019/790 and any equivalent law.

Do not:

• try to access any part of the site, its servers or systems that you are not authorised to reach
• introduce malicious code, or attempt to disrupt or overload the site
• scrape, harvest or systematically extract content or data from the site, manually or automatically, without our written permission
• use the site’s content to train, fine-tune or test a machine learning model
• send us anything unlawful, or anything you do not have the right to send

We may suspend or block access if we believe these terms have been broken, and we will report criminal misuse to the relevant authorities and cooperate with them.

Links to other sites, including LinkedIn, ArtStation, Instagram, Calendly and our clients’ sites, are provided for convenience. We do not control them and are not responsible for their content or their handling of your information.

Nothing in these terms excludes or limits our liability for death or personal injury caused by our negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot be excluded or limited under the law of England and Wales.

If you use the site as a business, and subject to the paragraph above, we exclude all implied conditions, warranties and terms, and we are not liable to you for any loss or damage, whether in contract, tort (including negligence), breach of statutory duty or otherwise, arising from your use of, or inability to use, the site, or from reliance on anything on it. In particular we are not liable for loss of profits, revenue, business, contracts, anticipated savings, goodwill or data, or for any indirect or consequential loss.

If you use the site as a consumer, the site is intended for business use only, and we are not liable for any business losses. We are responsible for loss you suffer that is a foreseeable result of our breaching these terms or failing to use reasonable care and skill. Nothing in these terms affects your statutory rights.

We are not liable for loss caused by a virus or other harmful material that reaches your device or data through your use of the site, or through downloading anything from it or from a site it links to, save where caused by our failure to take reasonable care. Use your own virus protection.

Our liability under any engagement is set by that engagement’s agreement, not these terms.

If a court decides part of these terms is unenforceable, the rest still applies. If we do not enforce a right straight away, we can still enforce it later. Only you and we have rights under these terms; no one else can enforce them under the Contracts (Rights of Third Parties) Act 1999.

We may update these terms. The version on this page when you use the site is the one that applies.

These terms, and any dispute or claim arising out of or in connection with them or your use of the site (including non-contractual disputes), are governed by the law of England and Wales. The courts of England and Wales have exclusive jurisdiction, except that a consumer living in Scotland or Northern Ireland may also bring proceedings in their local courts.